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Data Protection & Privacy Policy

Effective Date: 12.01.25
Last Updated: 25.06.25

1. Introduction

ProBubble Football  is committed to protecting your personal data and respecting your privacy. This Privacy Policy outlines how we collect, use, store, and protect your information when you interact with us online or during our bubble football sessions.

2. What Information We Collect

We may collect the following types of personal data:

Identity Data: Full name, date of birth (for age verification)
Contact Data: Email address, phone number
Booking Information: Session details, group size, date/time
Health Information: Disclosed medical conditions relevant to activity safety
Payment Data: Processed securely via our third-party payment provider (we do not store card details)
Marketing Preferences: Consent to receive promotional communications
Photographs/Videos: Taken during sessions for promotional use (see Section 6 of our Terms and Conditions)

3. How We Use Your Data

We use your personal data for the following purposes:

To manage and confirm your bookings
To communicate with you about your session
To ensure participant safety and meet health requirements
To comply with legal and insurance obligations
For internal record-keeping and analysis
To send optional marketing communications, if you've opted in

4. Legal Basis for Processing

We rely on the following lawful bases:

Consent

for marketing and media usage (you can withdraw consent anytime)

Contract

to process bookings and provide our services

Legal obligation

to maintain necessary records

Legitimate interest

to operate and improve our services

5. Data Storage and Security

We take your data privacy seriously and implement appropriate security measures:

Digital Protection

Digital records are stored on encrypted, password-protected systems

Physical Security

Paper forms are securely locked when not in use

Access Control

Only authorised staff can access your data

Retention Period

Data is retained for no longer than 2 years after your last interaction, unless legally required otherwise

6. Sharing Your Information

We do not sell or share your personal data with third parties for marketing.

We may share data only when necessary with:

Our booking/payment processors (e.g. Stripe, PayPal)
Our insurers or legal advisors (in the event of an incident or claim)
Regulatory bodies if legally required

7. Your Data Rights

Under UK GDPR, you have the right to:

Access

the personal data we hold about you

Request correction

of inaccurate data

Request deletion

of your data ("right to be forgotten")

Object to processing

or request restrictions

Withdraw consent

(e.g. for marketing or photo use)

To exercise these rights, contact us at:

📧 probubblefootball@gmail.com

8. Cookies & Website Analytics

Our website may use cookies to improve user experience and track anonymous website traffic. You can control cookies through your browser settings.

9. Children's Data

We only collect information from under-16s with consent from a parent or legal guardian. We do not knowingly market to or collect data from children under 13 without parental approval.

10. Contact Information

If you have questions or concerns about this policy, please contact us:

ProBubble Football
Email: probubblefootball@gmail.com

11. Changes to This Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website with the effective date clearly shown.

Have questions about our privacy practices?

Contact Us